Events and Convenings Manager

Permanent

Vignetic

Events and Convenings Manager New York City, New York

Title:  Events and Convenings Manager

Job Type:  Permanent

Primary Location:  New York City, New York (Hybrid)

The Challenge:

Vignetic is seeking an experienced, driven and mission-oriented events marketing professional who is passionate about creating more valuable companies and advancing social impact in the workplace. The role will lead all events and convenings for the organization with a goal of fostering learning and dialogue among our partners, while generating awareness and excitement for our movement with the broader public. This includes regular in-person, hybrid and virtual meetings, events, and fundraisers as well as the production of webinars and podcasts. The Events and Convenings Manager will oversee creating the vision, logistical planning, and execution of these events to ensure all elements of an event come together seamlessly. The successful candidate will have a passion for creating best-in-class high-impact corporate events while supporting a mission-driven and growing organization.

Responsibilities

  • Serve as the lead producer on assigned projects, including but not limited to: partner convenings, public information sessions, fundraisers, and webinars
  • Oversee all aspects of event production, from pre-planning through on-site execution and post event wrap-up and evaluation
  • Maintain a budget for each event and track expenditures
  • Develop comprehensive project plans that identify all deliverables, milestones, and required tasks, and manage progress with assigned responsible parties for each
  • Manage and coordinate all event vendors and partners including but not limited to: clients, venue staff, caterers, audio/visual providers, and security, while ensuring high quality output and adherence to terms
  • Negotiate contracts with vendors and service providers
  • Coordinate with speakers on content and logistics to make their involvement seamless
  • Contribute to agenda creation to ensure event content meets organizational goals
  • Maintain excellent relationships with partners to generate additional and future event support
  • Create playbooks for event production and toolkits for speakers
  • Make recommendations for platforms to enhance the attendee experience
  • Coordinate with marketing team members on event promotion and post-event content distribution
  • Develop and implement strategies for managing event logistics, including but not limited to: transportation, accommodations, and on-site registration
  • Help lay the groundwork for expansion into additional convening channels such as podcasts, social media live events, etc.
  • Keep abreast of the latest developments in the event industry and best practices
  • Troubleshoot problems and make decisions quickly under pressure
  • Write post-event reports detailing successes, challenges, and lessons learned

Skills & Qualifications

  • 5-7 years professional experience in corporate event planning and production
  • Superior attention to detail
  • Strong project management skills with the ability to meet deadlines
  • Client service/hospitality mindset and orientation
  • Ability to manage and stay within a set budget
  • Experience coordinating and managing vendors
  • Excellent verbal communication and written communication skills
  • Creative problem-solving skills
  • Excellent relationship management skills
  • Highly responsive and collaborative team player
  • Self-starter with an entrepreneurial mindset

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Tagged as: Events and Convenings Manager